What is the statutory name of the undertaking?

The statutory name is registered in the trade register, not on letterhead

The statutory name is the official name that appears in the deed of incorporation or articles of association and that is registered with the Chamber of Commerce. This is not necessarily the name that appears on the website or on invoices: a company may use trading names that differ from the statutory name. In a questionnaire on identity, the customer usually specifically asks for the name as it appears in the trade register, not a brand name or abbreviation.

The extract from the trade register shows both: the statutory name and, if applicable, one or more trading names. Anyone who has the extract at hand usually completes this field without question. Doubt arises particularly in groups with multiple entities, where the questionnaire does not always make clear which entity is meant — the parent company, the operating company that supplies, or a specific establishment. That distinction is often related to the question about the establishment address of the company, because both fields must belong to the same legal entity. Also the registration number that in the question about the registration number is requested, is linked to that one statutory name: name and number must match as they appear in the register.

Recorded in the trade register in accordance with the Trade Register Act 2007

The obligation to register a company's name derives from the Trade Register Act 2007, which regulates which data for each company are recorded in the trade register. That name — the statutory name — is thus a registered fact, verifiable via an extract, and not something that the company itself chooses when completing a questionnaire.